Minutes Of The WCPCA Board Meeting, December 5, 2011
Location: Home of
Aiken, Keith Beyer, Josette Green, Maggie Keenan, Hannah Klausman (U.
of O. Peace Corps Recruiter, ex officio), Felicia Kenny, Dale Morse,
- Welcome to the 2012
The slate of board
members elected at the AGM met on December 4th and began
planning for the next year. The roles of the new board are as
- Dorothy Soper,
President for the second year. She is looking for an understudy to
replace her in 2013. Dorothy also manages the membership functions
with Felicia Kenny.
- Maggie Keenan,
Vice President. Maggie coordinates the potlucks and will form a tag
team with Josette Green for 2012.
- Dale Morse,
Treasurer. He has designed a new format for the treasurer’s
- Miriam Aiken,
Secretary. She will also assist with membership in 2012.
- Felicia Kenny,
Communications Coordinator. Felicia publishes the newsletter,
maintains the group web site, manages the membership database and
publishes the membership directory. She will soon send board
members an email address that can be used to access the emails of all
- Keith Beyer,
Member at Large. He works with Felicia on the newsletter, collecting
articles and arranging them for publication.
Cloutier, Member at Large. James has designed tee shirts for the
WCPCA the sales of which have contributed to the support of grants.
Green, Member at Large. Josette will work with Maggie on the
Klausman, Peace Corps Recruiter on the U of O campus. She acts
as a liaison among newly returned Volunteers who are attending the U
of O and she encourages potential applicants to attend WCPCA
Keith and Felicia continue to work together to get articles for the
newsletter and distribute it in a timely manner.
- December Annual
Meeting and potluck
Dorothy thanked Dale and Leslie for hosting the potluck for the
Annual General Meeting (AGM) on Sunday, December 4. She thanked
Maggie Keenan for putting together the slide show of photos of WCPCA
members’ Peace Corps days. Felicia also scanned photos that
were used in the show. The slide show was considered to be a great
success, creating unity among the group and it was decided to do a
similar show at the next AGM.
- Calendar sales
There are 40 calendars remaining to be sold. There is a good
possibility that the bookstore at the U of O will sell some.
- Review of general
subjects in WCPCA Annual Report dated December 5, 2011
Directory: published annually and distributed via email to all
members who have paid their dues by the end of December. The
directory also includes free members who are in their first year of
Web site: the web site is available to the membership and
includes lists of projects funded by WCPCA, the constitution and
by-laws, access to past issues of newsletters. There is a restricted
access portion of the web site for board members only. Felicia will
distribute an email to board members about user names and passwords
to access the site.
Membership: The NPCA, with which WCPCA is affiliated,
sets the criteria for some kinds of free memberships. The NPCA
admits as free members first-year members and active PCVs. WCPCA
uses these criteria and adds two more categories: students and
active Peace Corps trainees. The NPCA also sets the membership fees.
People may join WCPCA by checking us as their choice of affiliation
and NPCA forwards their dues. If people join WCPCA directly,
membership fees are $15 for a single individual and $22 for a family.
(The NPCA does not have reduced dues for couples or families under
their joint membership arrangement.) All but 3 of our members have
email addresses. Dorothy has been printing and mailing copies of the
newsletter to these members. We have 140 paid memberships of which
about 100 are paid memberships. WCPCA has received almost $1,400 in
dues in 2011 and this is about the level of our basic administrative
expenses. It has been our goal to have membership dues support
business expenses of the organization, such as NPCA affiliation fees,
and mailing costs. There will be a final figure of income from dues
at the January meeting.
Financial Status: Dale reported that we are financially secure
and he submitted a new format for the treasurer’s report.
With a few minor changes the format was approved. The Beryl Brinkman
Memorial Fund at OCCU that holds the distributions from the endowed
fund will be renamed “RESTRICTED FUND”. Money in the
Restricted Fund will include the distributions from the endowed fund,
donations designated for grants to humanitarian projects, and other
money that the board decides should be deposited in this account.
Account balances are:
- Oregon Community
Credit Union (OCCU) checking account: $2,107
savings account: $4,037
Restricted Fund (Beryl Brinkman Memorial Fund): $26.00
Beryl Brinkman Memorial Fund at the Oregon Community
Foundation (OCF) 9/13/11: $26,652
Affiliation with National Peace Corps Association (NPCA):
Dorothy pointed out some benefits of affiliation with the NPCA, which
include the joint membership option for people who join the NPCA and
indicate WCPCA as a group of choice. The NPCA also has a mentorship
program to assist newly returned RPCVs. They hold a Group Leaders’
Forum and WCPCA can send up to 3 – 5 group leaders or members
to participate. The Northwest Regional meeting will be held in
Seattle on March 10. Daryl Johnson is the regional representative
for this area.
Goals in 2012: The board agreed to organize its major
activities under three goals as shown below. The board began its
discussion of the exact wording of the goals, the order in which they
should be listed, and how to organize activities under the goals.
This discussion will continue at the January board meeting. The
goals reflect the board’s missions as stated in the
constitution and the obligations of the organization’s 501 ( c
) (3) status with the IRS.
#1. Organizing activities to serve the Peace Corps’ Third
Goal, to “bring the world back home.” This goal will
include networking events of interest to local RPCVs, voluntary
activities that support the work of local humanitarian organizations,
and outreach activities in the local community. The board voted to
hold six potlucks with programs in 2012. The board has already made
commitments for 2012 to give a presentation on the Peace Crops’
50th anniversary to OASIS in February and to sponsor in
August the summer campout of the northwest regional RPCV groups.
#2. Funding of humanitarian projects and fundraising activities
to support Goal #1.
#3. Supporting the University of Oregon’s Peace Corps
recruiter. The recruiter, Hannah Klausman, is an ex officio
member of the board. She will request support as needed for campus
activities. She also suggests the names of recently returned PCVs
who may be willing to give a presentation about their projects to the
WCPCA membership. Goal #3 continued. The recruiter’s
office and WCPCA will co-sponsor a celebration in the spring, the NOM
party, to honor those newly nominated to be Peace Corps trainees.
- The board
decided to hold its meetings in 2012 on the first Monday of each
month, subject to verification through the year. Due to the Rose
Bowl football game the first board meeting in 2012 will be Monday,
January 9th, 7:00 – 9:00 pm at Dorothy’s
- The board voted to
award $300 from the general fund to the following Peace Corps
Partnership Project: Gender Empowerment Weekends, Ukraine. This
step was in response to an email request on November 29, 2011, from
the project’s organizer, Anne Falla, who is from Portland, OR.
December 12, 2011
Miriam Aiken, Secretary