West Cascade Peace Corps Association
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Minutes Of The WCPCA Board Meeting, January 3, 2011

Location: Home of Dale Morse

Attendees: Miriam Aiken, Keith Beyer, James Cloutier, John Hofer, Maggie Keenan, Felicia Kenney, Jack Meacham, Dale Morse, Wendy Nelson, Rosa Sakanishi, Dorothy Soper, Wayne Thompson, Bob Watada

  1. President Dorothy Soper opened the meeting at 7:15 PM. There were no additions to the agenda.

  2. Dorothy expressed the thanks of the board to exiting board members.

  3. The treasurer’s report showed the organization to be in a healthy financial situation with the following balances in our accounts:

    • OCCU checking account: $2689

    • OCCU savings account: $5027

    • OCCU savings account for restricted funds dedicated to funding grants or augmenting the principal in the Beryl Brinkman Memorial Fund at the Oregon Community Foundation: $1888.

    • Balance in the Beryl Brinkman Memorial Fund is approximately $26,000. WCPCA received approximately $1,100 in distributions from the fund in 2010. These distributions may be used only for funding grants or augmenting the fund’s principal.

    Membership dues have covered our ongoing fixed expenses. Fundraising, distributions from the memorial fund, and donations cover the award of grants.

    We anticipate that the March 1st events to celebrate “Peace Corps 50 in Eugene” will be self-supporting through in kind or cash donations, sponsorships, and an admission charge of $10 for the evening musical celebration at Cozmic Pizza.

  4. An RPCV group from California recently contacted Felicia in search of more PC calendars. We were able to provide 10-11 to people through that referral. Several more were sold after an email was sent regarding the lowered price. We still have around 20 or fewer calendars to be sold.

  5. The creation of the newsletter is being taken over by Keith Beyer. He has several ideas for additions, including a new section for learning more about WCPCA members. Felicia will continue to handle the technical aspects of posting the newsletter on the website.

  6. Plans for the Peace Corps 50th Anniversary Celebration

    • Maggie Keenan and Wayne Thompson had 1000 business cards printed with information about the March 1 activities being planned. They have asked for the assistance of board members and others in distributing the cards around town.

    • A tent, stage, and permit have been arranged for the noon event.

    • Information has been or soon will be posted on our website and Facebook. A Google group has been created for volunteers who are helping with the events.

    • Dorothy has an informal sponsorship commitment from the owner of Ovessi Carpets. She will contact other businesses in the immediate area of the noon event to offer them sponsorship opportunities.

    • James Cloutier will contact a potential MC for the noon event. He will also begin work on a template for an informational poster to be posted around town.

    • Maggie presented several areas where more help is needed in planning the events. Felicia volunteered to assist with inviting international organizations and local dignitaries. Wendy Nelson volunteered to help with the event page on Facebook.

    • After some discussion, Felicia moved to increase the allotted budget for music at both events from $600 to $800. Bob seconded, and the motion carried unanimously.

  7. The board agreed upon the following program goals for its work in 2011:

    • Goal #1: Continue bimonthly potlucks with a program. This task will be the Vice President’s responsibility. Members interested in hosting a potluck or suggesting a program should contact Maggie at vicepresident@westcascadepca.org.

    • Goal #2: Award a minimum of $2,000 to humanitarian projects. The membership is invited to suggest such projects to the board. As yet, no one has the responsibility to identify projects for the board to consider beyond those that the membership might suggest.

    • Goal #3: Develop a fundraising plan and pursue fundraising projects. This is a total board responsibility.

    • Goal #4: Encourage and support opportunities for members to participate in local service projects. The board will consider proposals of such opportunities from the membership as well as board members and will ask those making an approved proposal to organize the participation.

    • Goal #5: Plan local activities for the celebration of “Peace Corps 50 in Eugene.” This is a total board responsibility.

Next Board Meeting: Monday, February 7, 7pm, at the home of Dorothy Soper.

Next Potluck: January 28, 6-8:30pm, at the home of Tom & Nancy English.

The meeting was adjourned at 9:15 PM.

Minutes respectfully submitted by Wendy Nelson.