MINUTES OF THE WCPCA BOARD MEETING, MAY 11, 2010
Location: Home of Felicia Kenney
James Cloutier, John Hofer, Maggie Keenan, Felicia Kenney, Shannon
Micheel, Wendy Nelson, Rosa Sakanishi, Dorothy Soper, Evangelina
Sundgrenz, Wayne Thompson, Bob Watada
James Cloutier opened the meeting at 7:10 PM. No additions were made
to the agenda.
gave a preliminary report about information
that he learned at the Oregon Community Foundation seminar and will
send the board a full report in the near future. The topic was
“Landing Major Gifts for Your Endowment,” and was based
on research from Indiana University. WCPCA sponsored his attendance
at the seminar.
Cloutier and Wayne Thompson reported on the WCPCA booth at the UO
Street Fair. A recruiter from Seattle was present, and Justin
Overdevest spent a great deal of time manning the booth, but there
was no major interest from passers-by.
Soper moved that James Cloutier’s appointment of Wendy
Nelson as the Secretary of the WCPCA Board be approved. Shannon
Micheel seconded the motion, and it was approved unanimously.
President’s Report – Dorothy Soper
now has 126 members. There are seven renewals due by the end of May,
and 18 members have dropped their membership over the last year.
Dorothy has attempted to contact these members, but has received no
members who know any of these individuals are free to contact them
Forty people attended the April
30 potluck, including several prospective members.
We will have one summer potluck
in late July. Board members are requested to email Dorothy with
suggested dates. The potluck will take place on a Sunday afternoon
at the home of Bob Watada. Families are encouraged to bring their
The fall potluck will take
place during the first weekend in October at the Many Nations
Longhouse on the UO campus. The exact date will be set with Justin
Report – Felicia Kenney
Plans for the Peace Corps
50th Anniversary Celebration
John Hofer reported on the
results of the initial telephone survey which was carried out by
John, Shannon Micheel, and Wayne Thompson. Thirty WCPCA members were
contacted by telephone. The most popular options among those
surveyed were an international music event and a picnic or other
informal gathering. Members indicated a willingness to pay $35 - $50
for an event. Several members indicated their willingness to help
plan an event.
Suggested activities include:
Inviting a local political
delegation to pay tribute to Oregon PCVs and RPCVs.
A service event of some kind.
Inviting host country
nationals to attend.
Serving cuisines from host
Inviting performers from host
James Cloutier, Maggie Keenan,
Dorothy Soper, and Bob Watada volunteered to continue the survey by
calling 10 WCPCA members each. John will revise the survey script
and send it, with instructions for recording the results. Shannon
and Wayne will provide John with the names of members who have
already been contacted. Survey results will be sent to John by the
end of May.
Cozmic Pizza has been rented
for a 50th Anniversary celebration and fundraiser, to
take place on March 1, 2011. James, John, Maggie, and Wayne
volunteered to serve on the March One committee to plan the event. A
committee meeting will be scheduled by Wayne.
A 50th Anniversary
commemoration event will take place on the UO campus, and may
consist of a symposium, workshop, and/or address by Peace Corps
Director Aaron Williams. Justin and Wayne are involved with planning
reviewed Rolly’s report on the sale of the 2010 calendars and
discussed how to approach the sale of the 2011 calendars.
James will be responsible for coordinating this effort.
Felicia suggested that we
contact people who have shown a past interest in the calendars, and
perhaps give them an option to pre-order the 2011 calendar, possibly
for a discounted price of $10.
James will attempt to discover
some new marketing ideas for selling the calendars. It was generally
agreed that a table at the Holiday Fair was not a successful venue
for calendar sales.
Shannon indicated plans to
purchase 200 of the 2011 calendars from the RPCVs of
Wisconsin-Madison when they become available.
Felicia offered to mail out the
calendars as needed.
The nomination party will take
place on May 21, 2010 at the Many Nations Longhouse on the UO
Campus. It will begin at 6:00 PM.
James and Bob volunteered to
help with set-up, beginning at 4:00 PM. Wendy will assist from 5:00
PM. We will ask that some members stay after the event is over to
help with cleaning up.
We have $175 in the budget for
refreshments. John will bring five pizzas from Costco. Evangelina
will contact Sweet Life Bakery to request a donation of desserts.
Dorothy will bring
plates, cups, utensils, and name tags and order extra food using the
funds allocated for this in the budget. Justin has prepared a
handout that includes the program and information about WCPCA.
There are 30 nominees. We will
provide them with information on applying for funds through
partnership projects, and request that they keep the WCPCA updated
throughout their service.
received a request for funds from a current PCV in Tonga. Shannon
will respond with instructions about applying for a partnership
project, and ask her to contact us again after she has completed that
reported that we netted $325 from the Bluegrass fundraiser at Cozmic
Pizza on May 2. She will send a letter to the band from the Board,
thanking them for their performance. James mentioned that the posters
advertising the event were not well distributed. Maggie suggested
that he contact the organization contracted to distribute the
posters, to inform them of our displeasure.
for Board meetings was changed to Mondays.
Meeting: Monday, June 14, at the home of Maggie Keenan, 2252 Pierce
Date TBD (end of July) at the home of Bob Watada
The meeting was
adjourned at 9:04 PM.
submitted by Wendy Nelson.