Minutes of the WCPCA April 14, 2010 Board Meeting
Attending: James Cloutier, Jack Meacham, George
Jeffcott, Shannon Micheel, Wayne Thompson, Rob Dwan, John Hofer, Justin
Overdevest, Bob Watada, Rosa Sakanishi, Geoff Walser, Pennie Walser
General Announcements - None
President James Cloutier opened the meeting at 7pm. The minutes of the previous meeting were circulated and
approved by the board before the current meeting. No additions were made to the agenda.
President – James Cloutier – None
Vice President – Dorothy Soper - For the record, James noted Dorothy’s
monthly report submitted to Board members by email on April 12. The report noted that the WCPCA now has
133 members. James emphasized Dorothy’s point in the report that the WCPCA’s
affiliation with the NPCA contributes new members to our membership. He emphasized that it is important to
keep this affiliation alive, particularly through our website.
Secretary Geoff Walser – Geoff announced his resignation from the Board as
Secretary. He said that he and his
wife, Pennie are moving to Henderson, Nevada for family reasons. Geoff said that he has appreciated the
support and friendship of the WCPCA Board and members. He hopes to keep in touch. His last day on the Board will be April
Treasurer - Jack Meacham -- Jack submitted his monthly report for
the record. The summary of current
accounts is as follows:
Community Credit Union general fund
(unrestricted) (checking and savings), $6,339.79
Community Credit Union Beryl Memorial Fund (restricted), $1590.73
Community Foundation Beryl Brinkman Memorial Fund (restricted), $26,020.45
Communications – Felicia Kenney - None
Fund raising – Board members discussed the WCPCA would sell 2011 calendars. Shannon made a motion that the Board
authorize the purchase of 200 calendars. Shannon would order the calendars
online and James would make arrangements to store them. The motion was seconded by John Hofer
and was carried unanimously.
U of O
Liaison - Nothing to report
Activities - Nothing to report
projects - Chef’s Night Out at the Hult Center on April 6
was a fundraising success for Food for Lane County. John Hofer reported that the organizers were appreciative of
the WCPCA members who assisted with the event cleanup. All worked hard and enjoyed themselves.
Establish procedures for voting by email – The Board decided to table this issue for a future meeting.
Bluegrass Jam update - Shannon reported that plans for this
May 2 event at Cozmic Pizza are going well. James said that his publicity poster would go to print early
next week. The Board agreed that
the funds raised from this event should go for humanitarian projects in
developing countries where Peace Corps volunteers are currently serving. This is the wording that will be on the
creative posters produced for the event.
Update of plans for celebrating P.C.’s 50th
Anniversary – John Hofer shared his revised
member survey with the Board. John
volunteered to do a random telephone test run of the survey next weekend and
provide some initial feedback to the Board on the results.
Wayne said that
plans for a 50th Anniversary event at Cozmic Pizza on March 1, 2011 are
going forward. He envisions an arrangement
for four different musical groups at the event featuring posters and pictures
displaying Peace Corps achievements.
Update from Justin
Library exhibit for Peace Corps 50th anniversary - Justin
reported that he and Barbara Jenkins are working on this event commemorating
five decades of Peace Corps. He
said that he would be asking WCPCA members for pictures and memorabilia that will
Nom Party – This May 21st event will be at the Longhouse. The WPCA
will bring food. James will be the
liaison with Justin.
U of O
Street Fair – This event will be held May 5, 6, and 7.
Location and length of time for future board meetings – This issue was tabled until next meeting, while several board
members volunteered to check out potential downtown venues.
for Geoff Walser as Secretary of WCPCA Board – The Board discussed
Ideas on how to
find an interim replacement until the next election. Aside from posting the
vacancy on the WCPCA website, Board members thought it will be useful to use
fliers at this month’s potluck to advertise the vacancy. Board thanked Geoff for his contribution
as Secretary and wished him well in his move to Nevada.
NEXT BOARD MEETING
When: Tuesday, May 11th
(see item 13)
When: April 30th
– Stove project
Residence of Mike and Cris
Meeting ended at 9:00 pm
Minutes submitted by Geoff Walser