Minutes of the WCPCA March 10 Board Meeting
Dorothy Soper’s Residence
Dorothy Soper, Shannon Micheel, James Cloutier, Bob Watada, Rosa
Sakanishi, Wayne Thompson, John Hofer, Justin Overdevest and Geoff
Cloutier opened the meeting at 7:25 pm. The
minutes of the previous meeting were circulated and approved by the
Board before the current meeting. The only addition to the agenda was
the announcement that
the Eugene International High School will hold an African Conference
and Celebration on April 2nd
as it has for the past six years. It is a day when over 400 ninth
graders come together to learn about and celebrate the African
continent and its people. The school is encouraging the Peace Corps
to be there again with a representative and information booth. James
Cloutier volunteered to organize WCPCA’s participation in the
conference. Will try to get a recent RPCV to be the WCPCA’s
representative at the African Conference.
Dorothy Soper moved
that the WCPCA participate in this year’s African Conference
with an information booth. The motion was seconded and approved
Vice President Dorothy Soper announced that there are now 130 WCPCA
that the Board recognize the excellent work that Felicia Kenney has
done with the Association’s Membership Directory. The motion
was seconded and approved unanimously.
Treasurer - Jack Meacham reported the WCPCA budget as of March 10,
Oregon Community Credit Union
General Fund (unrestricted) (checking, savings), $7313
Oregon Community Credit Union
Beryl Memorial Fund (restricted), $1590
Total (excluding $25,000 Oregon
Community Foundation principal), $8903
Brinkman Memorial Fund at the Oregon Community Foundation: $26,020
Fundraising - Wayne Thompson briefed the Board on ideas and possible
plans for a 50th
Peace Corps celebration event at Cozmic Pizza on March 1, 2011.
James Cloutier moved
that the Fundraising Committee proceed with planning for this March
2011 event. The motion was seconded and unanimously approved.
U of O liaison - Wayne Thompson had nothing to report on progress
with U of O officials regarding the International Symposium that
could be organized as part of the WCPCA’s celebration of the
Peace Corps’ 50th.
Activities - The Board applauded Jack Meacham’s initiative in
organizing the TLC morning discussions at the Midtown Marketplace.
Jack reported in his email of March 10 that one recent TLC gathering
has yielded one new WCPCA member.
Community projects – John Hofer announced The Chef’s
Night Out event at the Hult Center on April 6, 2010 from 8:00 pm to
10:30pm. John agreed to
ask WCPCA members to participate in the April newsletter. The
board discussed whether to send out a special email to ask for
volunteers for this event.
Shannon Micheel presented descriptions of a number projects from the
Peace Corps Partnership Program (PCPP) that WCPCA could consider
funding up to $1,000.
The Board used its
“Scoring Rubric” to rank two of the three projects that
it was most interested in funding. Shannon will ask Jack to send the
contributions online and at the same time to request final reports of
both projects when their work is concluded. This option is
available online at the time of the funding.
James Cloutier made the
motion to fund the
following two PCPP projects as follows:
Samoan primary school library for $230
Girls Leading Our World (Glow) Leadership camp in Armenia for $770
motion was seconded and unanimously approved.
The Board continued its discussion from the February meeting of how
to allocate donations to attract prospective donors. Some Board
members felt that allocating donations to the restricted fund instead
of the general accounts may help the WCPCA draw in more donors who
may wish to know that their gift giving is more project directed than
just supporting the general expenses of the association. Others
felt that to place all donations in the restricted fund would be too
limiting. One member noted that the board could dedicate in
advance the proceeds from any fundraiser to the restricted fund if it
chooses to do so.
Wayne Thompson moved
that the Board reaffirm that all donations continue to go into the
general accounts. The motion was seconded with six yes votes, one no
vote and one abstention.
The Board discussed the ongoing planning for the Peace Corps 50th
Anniversary and what were to be the next steps. As previously
decided, planning would proceed with the March 1, 2011 celebration
event at the Cozmic Pizza. And as previously noted, there is ongoing
communication with U of O officials concerning a possible
International Symposium to be organized around a keynote speaker such
as Peace Corps Director Aaron Williams. The
board decided to cancel its provisional reservation for the U of O’s
EMU ballroom on 4/9/11 since there isn’t board interest in
organizing a large event for this date and site. Dorothy and
Justin will take care of the cancellation.
an effort to get WCPCA members actively and quickly engaged in the
anniversary event planning, the
following motion was made,
seconded and unanimously approved:
Dorothy Soper will randomly assign 10 WCPCA members to each of the
14 Board members to call.
The Board member calls would follow a script that will be prepared by
John Hofer within the week following the March 10 Board meeting.
Dorothy and James will
assist John in preparing the script, which will ask members for their
suggestions about ways to celebrate the 50th and their willingness to
help in this effort. Board members will be asked to make calls soon
after the April Board Meeting.
Discussion of the Peace Corps and NPCA mentorship program was
deferred to the April Board meeting. Dorothy
asked the board to read the information that she has sent them about
the mentorship program so that we’ll be ready to discuss it in
Shannon Micheel announced that the planned Blue Grass/WCPCA
fundraiser has now been scheduled at the Cozmic Pizza for May 2 or
possibly May 9.
The board discussed
reviewing a report on the sale of the 2010 calendars and a plan for
the sale of the 2011 calendars at the April meeting. James will
ask Rolly to work on these two items with the fundraising committee
and to send their ideas to the board via email prior to the April
The Board noted that the WCPCA now has a policy that
students and RPCVs in
the first year after their return
are exempt from paying dues.
Dorothy Soper moved
that the Board establish a policy for free WCPCA membership for
active, currently serving Peace Corps Volunteers. The motion was
seconded and unanimously approved.
was adjourned at 9:25pm.
When: 4/14/2010 Where: 4730 W. Hillside Dr.
4/30/10 Where: Mike & Chris Helms Residenc