Board Meeting - May 8, 2008
Minutes of the WCPCA Board meeting,
5-8-08, at the home of Artis Spriggs
Attending: James Cloutier, Evangelina Sundgrenz, Rolly Thompson,
Wayne Thompson, Deb McLaughlin, Rob Dwan, Artis Spriggs, Dorothy
The minutes of April's meeting had already been circulated and
approved via email.
James called the meeting to order at 7:15 pm. The first item of
business was officer updates.
1. James explained that Charlie Ward, a local accountant and RPCV,
has agreed to give us advice about accounting matters pro bono.
2. James reported about his trip with Joe Hindman to Seattle to
attend the 2008 Peace Corps Expo which took place on May 4th at
Seattle Pacific University. This gathering is one of two regional
meetings that replace the annual NPCA conference. The expo was
jointly sponsored by the Peace Corps and the National Peace Corps
Association (NPCA), in cooperation with the Seattle Area Peace Corps
Over 400 participants took part in a main program, one of three
break-out sessions and exhibits from 18 different organizations.
This year's theme was "Peace Corps: Serving Communities at Home and
Abroad". Speakers included the NPCA's president, Kevin Quigley,
who emphasized the organization board's interest in serving the
needs of local RPCV groups. Details of the meeting are available on
the NPCA's website.
James explained that he was pleased to meet representatives of the
national organization as well as those of other local groups. He
found it helpful to talk about membership issues, program
activities, and fundraising.
We discussed the NPCA's annual Sergeant Shriver Award for
Distinguished Humanitarian Service. This is the period for making
nominations and the board enthusiastically supports nominating Bob
Crites, a former WCPCA member, for the award this year. Of
particular importance is Bob's Kids Helping Kids program which has
given scholarships for elementary and high school education to
Brazilian and Tanzanian children in need for over ten years. (Note:
Bob later agreed to be nominated.) Rolly and Wayne will work with
Bob and the board to submit the necessary information.
We noted that in 1999 a former WCPCA member, Julia Demichelis,
received the award. Further information about this award is
available on the NPCA's website.
2. Evangelina presented a detailed treasurer's report for our
accounts at the Oregon Community Credit Union and our investments.
Checking account at OCCU:
Current balance is the checking account is $3,594.
Business Savings (required by OCCU): $5.00
Primary expenses in April were for food for the NOM party, $236.
This will be reimbursed by the PC Recruiting office in Seattle.
Revenue total for April of $388 came from memberships and $250
raised from the sale of calendars, cards, and tee shirts.
At the board's direction Evangelina withdrew $2,000 from our
checking account and closed our business account, which we didn't
use, and which contained $509. These funds plus $2.79 from Beryl's
memorial account were combined and used to purchase a 6 month CD
described under investments below.
OCCU: a six month CD for $2,512 at 2.710%; maturity date 11/5/08.
Beryl's memorial funds: These have been invested with Edward Jones
Investments as follows:
We've purchased a twelve year bond at 6.05% interest for $20,000
with Principal Life Income Fundings. We also have a money market
account with a balance of $2,612.98 earning 1.76% in interest.
Evangelina confirmed that our organization will be eligible to
participate in the Oregon Community Foundation's Endowment Partners
Trust once we have gained 501 C3 status and have $25,000 to create
an account. There had been some question about this but we now know
that this opportunity is available only to nonprofit organizations.
Other types of organizations are required to invest much more to
start their accounts.
Evangelina recommended that the board create a subcommittee to
guide the use of the proceeds of our investment of the funds in
Beryl's memorial account.
The board accepted Evangelina's report.
3. Dorothy reported that we currently have 67 paid memberships. For
April there were five new memberships that came to us from
memberships taken about with NPCA. Dorothy will send an email to
welcome these new members and Felicia will add them to our email
We looked at the list of memberships newly expired and about to
expire of which there were sixteen. Board members agree to contact
people that they knew on this list. Dorothy will contact the
4. Rolly reported that the IRS is now reviewing 501 C3 applications
that were submitted in December, 2007. Ours was submitted in
January, 2008, so were hoping that it soon will be reviewed.
5. Several board members who have been working at the street fair at
the U of O noted that WCPCA could use a handout for such occasions
to explain the organization and invite RPCVs to join. The task was
referred to the communications subcommittee.
6. We worked on identifying subcommittees and assigning chair people
to them. The board asked the chairs to identify committee members.
Each subcommittee's first task is to identify its goal and present
that to the board for approval.
The subcommittees and chairs that we agreed to are the following:
|Fund raising||Rolly, Wayne|
Dorothy asked if others on the board would like to be on the
financial planning subcommittee. James, Evangelina, and Rob
volunteered. We set our first meeting for Saturday, May 17th, 10:00
am, at Dorothy's house. Dorothy will send a separate email to give
We agreed to ask for subcommittee volunteers at the potluck on May
9th. We have names from some previous volunteer lists and the
subcommittee chairs will contact those people.
7. Coming meetings/activities:
Our next board meeting will be on Thursday, June 12th, at 7:15 pm,
at Dorothy's house, 4430 Pinecrest Drive.
Full directions to the house will be in the reminder at the
beginning of June.
There won't be a potluck in June. The Thompsons will host a picnic
at their farm on Saturday, July 12th, at 2:00 pm.
8. The meeting was adjourned about 10:00 pm.
9. On the following day we agreed by email to the following:
Rolly should order 200 calendars from the Madison RPCV group to sell
as a fundraiser.
Felicia should proceed to create a page for WCPCA on Face Book.
Minutes by Dorothy
Added note: At the potluck a new member, Jack Meachem, volunteered
to join the financial planning committee.
Also, a membership committee has been added in board email discussion.