Minutes Of The WCPCA Board Meeting, October 8, 2012
The home of Dorothy Soper
Miriam Aiken, Keith Beyer, James Cloutier, Josette Green, Maggie
Keenan, Dale Morse, and Dorothy Soper
of recent activities:
Patty MacAfee held the first meeting of the West Cascade Book Club.
Meeting will be held every 2 months and selected books will be by
Peace Corps authors or about the Peace Corps. The first 4 books
Hofer has offered to establish some meetings to discuss foreign
has been distributed to NPCA membership and to the WCPCA membership
through our newsletter. Felicia Kenney was instrumental in
organizing this survey to determine the types of health problems
encountered by PCVs while they served as well as impact of these
problems when they returned. So far about one thousand responses
have been received.
Baylor College of Medicine is still pending.
people signed an indication
in receiving the WCPCA newsletter at the Eugene Celebration. So
far, two have joined.
showed us articles
in the October Boomer
and Senior News
featuring WCPCA members, as well as an article in Dash.
has been in so many parades is no longer operational. It has been
dismantled and parts are now nailed to the wall of Wayne Thompson’s
received a post
card of thanks
from the PCV in Vanuatu who receive the $1000 donation from WCPCA
for his water project.
MacAfee asked for an indication of interest that WCPCA members would
help prepare food boxes for Food
for Lane County.
Volunteers meet once a month to pack boxes and work in small groups
packing boxes. James moved, and the motion was seconded by Dale to
are in good shape financially, though we are a bit behind in the
receipt of dues revenues.
of O Street Fair:
Hannah needs about 4 more people to help at the Peace Corps
recruitment stand on October 10, 11, and 12. This was announced in
suggested that we start an outreach to newly returned PCVs to get
them to come to the potluck
on October 12.
for humanitarian project:
was awarded to a Peace Corps Partnership Project in Costa Rica,
organized by PCV Rachel Huguet of Portland, OR. The project will
build a classroom to house 18 new computers for computer classes in a
rural coastal area. The name of the project is: Bridging the Gap:
A Computer Classroom in Costa Rica. (Project number 515-239)
of tee shirts and calendars:
out of 200 ordered, have been sold or promised for sale. James
agreed to contact retail stores in Eugene. Dale took some for
Swahili Imports. The following price structure was established: $12
for single calendars; $10 each for 5 or more; $8 each for 20 or more;
and, $8 each for retail.
20 shirts have been sold so far
the WCPCA Constitution:
on the consensus
reached at the September 20th
board meeting (see NOTES), in keeping with Article X of the
constitution, the board agreed to propose an amendment to reduce
level of activity for the board and for group activities.
amendment will be to Article VII. Meetings.
The following sentence needs to be replaced: “All other Board
meetings will be held monthly." The replacement sentence agreed
upon by the board is as follows: “Board meetings shall be held
as necessary and are open to the full membership.”
This will be presented at
the potluck on Friday, October 12th.
Review of the process to
nominate and elect board members and decisions for this year.
be asked to continue in his capacity as the nominating “committee”.
will be used an opportunity to ask other members to run for the
We should have names
in hand by mid-November
so that the slate can be sent out in advance to the membership.
Board meeting dates
November 12 (so as to
follow the October potluck and vote on changes to the Constitution)
December 10 (so as to
follow the December potluck and election of officers).
Consensus from September 10,
2012 board meeting on changes to the Constitution
Miriam Aiken, Keith Beyer, James Cloutier, Dale Morse, and Dorothy
Vince Ceccacci, Ginny and Randall Donohue, Patty MacAfee, and Howard
following is the consensus of the discussion on the topic of how to
organize activities and leadership of WCPCA in 2013.
goal was to identify a structure for which the organization can
identify adequate leadership. The understanding was that the current
level of activity is greater than we can sustain. With sufficient
support more activities might be added to those listed. That would be
a board decision.
board meetings; Quarterly potlucks; Quarterly newsletter to members
and mailing list; emails to members; and, Mailing list in the other
months or as necessary.
the following as board responsibilities:
organization including reporting to governmental agencies NPCA
affiliation fees and reports
matters: maintain the website, membership database, annual
membership directory, other tech support
support: renewals, welcome to new members; NPCA contacts
tee shirt design and sales; calendar sales
humanitarian projects using distributions of the endowed fund and
proceeds from fundraising
activities: support U/O recruiter including sponsoring an annual NOM
party and staffing the PC booth at U of O activities; Eugene
Celebration parade and booth; supporting local charities Overall
organizational responsibilities: prepare for and convene board
meetings, record and distribute minutes of board meetings,
correspondence, follow-up on board decisions, prepare the
organization’s annual report
the P. O. box and distribute mail as necessary
regional RPCV group meetings
above would be basic responsibilities of the board and possibly
others who are not on the board. Organizing in this way will require
a few changes in the WCPCA’s constitution and bylaws. Possible
board meeting months: January, April, July, and early October
potluck months: February, May (NOM party), August (picnic), and late
October to welcome newly returning PCVs
addition, there was interest in maintaining and/or initiating the
following activities. Each activity requires or would require one or
more individuals to organize it. These activities are not overall
submitted, October 10, 2012