Minutes Of The WCPCA Board Meeting, Monday, September 10, 2012
Home of Dorothy Soper
Miriam Aiken, Keith Beyer, James Cloutier, Dale Morse, and Dorothy
Vince Ceccacci, Ginny and Randall Donohue, Patty Mac Afee, Howard
Dale presented a revised financial statement as of September 2012.
Miriam reported that total membership is holding steady at 140
members, though at the beginning of the month, notices were sent to
9 members whose expiration dates were 5 months or more ago.
NPCA roster from January 1 – September 9 shows that of the 42
names they forwarded to WCPCA, 14 were paying members and the rest
were free memberships that included 7 PCVs with 2-year free members
while serving in country, 7 who COSed in the past 12 months, and 11
who were first-time members. One couple was listed but only one
member had paid dues. Rebates from the NPCA between July and
September 9 totaled $90, however, one member paid $45 for 3 years of
dues since he will be overseas.
Discussion on the topic of how to
organize activities and leadership of WCPCA in 2013. The following
is the consensus that was reached in the discussion.
The goal was to identify a structure for
which the organization can identify adequate leadership. The
understanding was that the current level of activity is greater than
we can sustain. With sufficient support more activities might be
added to those listed. That would be a board decision.
Starting in 2013:
newsletter to members and mailing list; emails to members; and,
list in the other months or as necessary.
the following as board responsibilities:
organization including reporting to governmental agencies
affiliation fees and reports
matters: maintain the website, membership database, annual
membership directory, other tech support
support: renewals, welcome to new members; NPCA contacts
tee shirt design and sales; calendar sales
humanitarian projects using distributions of the endowed fund and
proceeds from fundraising
activities: support U/O recruiter including sponsoring an annual NOM
party and staffing the PC booth at U of O activities; Eugene
Celebration parade and booth; supporting local charities
organizational responsibilities: prepare for and convene board
meetings, record and distribute minutes of board meetings,
correspondence, follow-up on board decisions, prepare the
organization’s annual report;
the P. O. box and distribute mail as necessary;
regional RPCV group meetings
above would be basic responsibilities of the board and possibly
not on the board. Organizing in this way will require a few
changes in the WCPCA’s constitution and bylaws.
board meeting months: January, April, July, and early October
potluck months: February, May (NOM party), August (picnic), and late
October to welcome newly returning PCVs
addition, there was interest in maintaining and/or initiating the
following activities. Each activity requires or would require one or
more individuals to organize it. These activities are not
overall board responsibilities.
group (Patty will convene the first meeting on 9/13.)
pub nights on a no host basis
voluntary activities with Food for Lane County (Patty is interested
affairs forum (John Hofer is interested in organizing this.)
of August Activities:
Celebration: The booth at the Eugene Celebration was well received.
Though participation in parade was light, the organization was well
received with applause by spectators. This is the last year the
taxi will be used.
WCPCA picnic: Bob Watada and Rose Sakanishi hosted the picnic at
his home in Pleasant Hill. About 25 people attended. Recently
returned PCVs Kerry Davis of Vanuatu and Jennifer Knowles of
Macedonia spoke of their experiences.
Regional RPCV Campout: Sam Greer organized the campout; the 54
campers and their families represented 24 countries. A new
tradition of having a small morning meal for departing campers was
started by the Spokane group, which will be the hosts for the August
group: The informal group of 5 – 7 people continues at New
Day Bakery twice a month. Topics vary depending on current events.
reallocated $500 to the PCPP Vanuatu water project, which is now
the September newsletter
book group: Patty Mac Afee suggested that WCPCA start a book club.
The idea came to her at the campout when she heard others speak of
their book groups. The first meeting will be at Patty’s home
on Thursday, September 13.
will support the U of O Peace Corps Recruiter during the fall Street
Faire at the U of O.
12th potluck: This potluck will welcome newly returning PCVs to
potluck: At this potluck new board members for 2013 will be
support won’t be needed by Food for Lane County at its fall
fundraiser, which will be held this year at the King Estate Winery.
Agenda items 7 and 8 were not discussed:
of tee shirts and calendars
Review of current PCP projects
The next board meeting will be October 8
meeting was adjourned at 9:00 p.m.
submitted, September 17, 2012