West Cascade Peace Corps Association
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Minutes Of The WCPCA Board Meeting, January 9, 2012

Location: Home of Dorothy Soper

Attendees: Miriam Aiken, Keith Beyer, James Cloutier, Josette Greene, Maggie Keenan, Felicia Kenney, Dale Morse, and Dorothy Soper

Guest: Easther Chigumira, U of O student in Department of Geography, from Zimbabwe

  1. Welcome to Easter Chigumira, guest from the University of Oregon

  2. Updates

    1. Newsletter – January newsletter distributed to members. Board members should read article about Cassady Walters, PCV in Mali, now in Mali.

      Question: do we want a Comments section on the first page of the newsletter for members to send comments about articles? Agreed to try it.

    2. The Board approved a $300 grant in December 2011 to the “Gender Empowerment Weekends” in Ukraine; it was sent and accepted. The PCV who organized weekends is from Oregon.

    3. Dorothy is going to make a presentation at OASIS on February 22nd at 1:00. The topic is the “Peace Corps at 50”. She asked if others would be interested in participating. She suggested a panel style presentation similar to the one for the League of Women Voters in 2011. James will go and Dorothy asked for one other person. Felicia will set up the technical part of the DVD about the Peace Corps. Dorothy will also ask Hannah Klausman (U. of O. Peace Corps Recruiter).

    4. Campout in August. Sam Greer has reserved 12 tent sites for August 2 – 5 at Sunset Bay. Each site can accommodate 2 cars with space for 6 – 8 people per tent site. There is a $20 registration fee per adult and $10 for youth ages 10 – 18 for campsite and dinner. The meeting is mostly a social event with a meeting at the potluck dinner in the Gazebo Meeting Hall. WCPCA is responsible for the dinner. Sam will be asked to join the board meeting in February or March to talk about the arrangements and events at the campout. Felicia will create a web site on WCPCA’s site for the campout. We need to identify a local contact person for the campout, to answer questions about the location, etc.

    5. Northwest Regional Meeting in Seattle on Saturday, March 10. SEAPAX is the organizer and host for the meeting. The meeting is half a day during the 2-day weekend. $100 has been allocated in the budget to cover travel expenses to Seattle. At the business meeting, group representatives talk about what their groups have been doing in the past year to recruit new members.

  3. Calendar sales. 21 calendars remain to be sold. New price is $8 per individual calendar and $6 per calendar for a purchase of 5 or more. The price has been adjusted on the web site. Report on proceeds to date is included in the treasurer’s report. The cost per calendar was $4.36 each; 229 calendars sold as of January 4. Question posed to the group is how to sell the remaining calendars. Swahili Imports will take an additional 10 calendars to sell.

  4. Goals for 2012. The board agreed by consensus to accept 2012 goals as worded below:

    • Goal #1:  Organizing activities to serve the Peace Corps’ Third Goal, to “bring the world back home.”  We will list activities under each goal as they occur, such as:

      • Six potlucks, each with a program including the NOM party
      • Two discussion group meetings per month: Salon Ouagadougou
      • Volunteer groups of WCPCA members support two Food for Lane County fundraisers usually held in March and October
      • Participation in August in the Eugene Celebration weekend with a parade entry and staffing a WCPCA booth
      • Participation in community activities such as the International High School’s “Africa Day” during the winter quarter and a presentation to OASIS in February
      • Affiliation with the National Peace Corps Association to maintain a national perspective and recruit members

    • Goal #2:  Funding of humanitarian projects

      • Select humanitarian projects to fund focusing on projects organized by PCVs from Oregon
      • Fundraise to support this goal

    • Goal #3: Supporting the University of Oregon’s Peace Corps recruiter

      • WCPCA members will help staff campus recruiting events
      • WCPCA will cosponsor a spring party known as the NOM party to honor newly appointed Peace Corps trainees form this area

  5. Treasurer’s Report. See attached proposed new format for the 2012 budget. Dale explained that it is a simplified format, with very conservative estimates for income and expenses; these estimates can be changed as the year goes by. In general, membership dues cover administrative expenses and fund-raisers are used for humanitarian projects. He suggested that the board create a fund-raising committee.

    It was suggested that we put money into the restricted account to, in turn, contribute to the principal in Beryl’s Memorial Fund at OCF. It was also suggested that, since $4,000 was contributed to humanitarian projects in 2011, we might want to consider increasing the 2012-budgeted amount to $3,000 (currently at $2,000). No action was taken on either of these suggestions. Josette made, and James seconded, a motion to accept the proposed budget. Motion carried.

    Checking account balance is $2,140.11
    Savings account balance is $4,037.56

  6. Further planning and budgeting for activities in 2012.

    1. Potlucks are scheduled in February, April, May, and August.

      The February potluck will be at Tom and Nancy English’s house on Friday, the 10th. Serena Parcell will speak about her activities in community health in Swaziland. The April potluck will be on Friday, the 13th. The May potluck, the NOM party, will be on the 4th, pending contact with the minister, we hope to hold it at the Wesley Center. The date for the August potluck date was not been set.

    2. Vince Ceccaci suggested smaller social events at restaurants or bars near the U of O campus. The board thought that the U of O Recruiter might be interested in organizing such activities. Dorothy will contact Hannah to see if she is interested in working on this, possibly with Vince.

    3. Other social activities. Not discussed.

    4. Volunteer activities. Continue support for Food for Lane County (Chefs’ Night Out and Empty Bowls). James will coordinate those activities. United Way was suggested as well as street cleanup, which is fun to do and takes about 2 hours. Need someone to coordinate United Way and street cleanup.

    5. Fund-raising Activities. Currently we do calendar sales and tee shirt sales. We’ll need a new tee shirt design to market and we should expand the market beyond members and local sales to a national market. Board should be thinking of other fund-raising activities.

    6. Review and select humanitarian projects for funding. Conduct an on-going review to identify projects for funding.

    7. Overall group organization to pursue goals (item 4, above). Dale suggested “the following sub-committees: Programs, Membership, Eugene Celebration, Calendar Sales, and Communications. A member of the board would be a part of each sub-committee and would report back to the board. It is possible that with active subcommittees we would not have to meet every month as a board.”

      Presently, the Membership Committee consists of Felicia and Dorothy and Miriam is joining the committee to assist in renewal notifications and other activities; the Communications Committee consists of Felicia and Keith and activities include the mid-month and monthly newsletters; the Programs Committee includes Maggie and Josette and they plan the potlucks. James has agreed to coordinate group involvement in the Food for Lane County events (see 6d above). Dale believes that we should make an effort to include non-board members on committees to reduce the burden on board members, to “bring along” potential new board members and, create an institutional memory of our activities.

      The board agreed that focus should be on a fund-raising committee and that the committee should present plans for fund-raising to the board for approval. Need to identify people with the skills to create a committee and make plans for presentation to the board. A starting point can be the potlucks where the board meets people face-to-face. A notice will also be placed in the newsletter asking for volunteers. The objective is to fund-raise AND get others outside the board involved.

  7. Discuss WCPCA endorsing the Statement of Principles of the Lane County Network for Immigration Integration, organized by Bob Bussel, Director, Labor Education Research Center (LERC), at the U of O.  Representatives of a large number of governmental agencies and private organizations that serve local immigrant communities are represented on the committee.

    The committee has drafted a Statement of Principals and is seeking an endorsement of this statement by a wide number of local governmental agencies, private organizations, and individuals.  Dorothy asked the WCPCA board to give thought to endorsing this statement since it expresses community support for individuals from many Peace Corps host countries.  An endorsement would be a strong indication of our continuing concern for the welfare of these people and a solid expression of our mission to "bring the world back home."

     This was the final agenda item for the board meeting and it was not discussed.  However, Dorothy asked that we read the Statement of Principles and think about WCPCA endorsement. Below is a copy of the Statement of Purpose.

    Purpose Statement, Lane County Network on Immigrant Integration

    The Lane County Network on Immigrant Integration (LCNII) is dedicated to making Lane County a friendly living space that welcomes immigrants from all over the world. LCNII assists newcomers to achieve economic mobility and social inclusion by developing and enhancing a network of organizations and resources that facilitate the integration process.

    LCNII is comprised of individuals and organizations interested in the integration of immigrant populations in Lane County.  Membership is voluntary, as is participation in any specific activities of the group.  The purpose and activities of LCNII are independent and are not intended to represent the positions of the organizations or employers of the members.  We fully recognize that individuals may not be able to make commitments on behalf of their organizations.

    The purposes and roles of LCNII include:

    To serve as a means of networking for organizations and individuals who work with immigrant groups in Lane County.

    To provide education, outreach, and dissemination of information related to immigrants and immigration to both immigrant groups and the general public.

    To build relationships, alliances, and coalitions around issues related to immigrants.

    To inform the group about social and political advocacy opportunities on immigration issues.  Participation in social and political advocacy will strictly be on a voluntary basis.

    To provide a forum for conversation where different voices may be heard.

    To facilitate mutual conversation and dialogue between immigrants and the community.

    To encourage mutual learning and create opportunities for participants to be more effective in their own work through networking and collaboration with others. 10/31/11

  8. The 2011 WCPCA Annual Report was approved and will be posted on the web site.

  9. The next board meeting will be February 6th at Dorothy’s house at 7:00 p.m.

Respectfully submitted January 18, 2012

Miriam Aiken, Secretary