Attending: Felicia Kenney, Rolly Thompson, Shannon Micheel, Wayne
Thompson, Bob Watada, Jack Meacham, Justin Overdevest, James
Cloutier, Maggie Kennan, Dorothy Soper, Rosa Sakanishi
Rolly presided at the meeting. Minutes of the previous meeting had
been circulated and approved via email.
Dorothy reported that current membership is 113. She estimated
that membership dues for 2010 would be the following.
Membership categories are individual, family, first year returned,
and student. People in the last two categories don't pay dues.
Annual individual memberships cost $15 and family memberships cost
$22. Estimates for 2010 assume that all those currently paying
membership dues will renew. Other members are not included because
they don't pay dues. Some paying members will drop out and new
members will join. For this first estimate we're assuming that those
two figures will cancel each other out.
Estimated dues income for 2010:
- Renewals of 58 individuals @ $15: $870
- Renewals of 22 family memberships @ $22: $484
- Total: $1,354
Currently six members (five individuals and one couple) do not have
email addresses. The cost of mailing them paper copies of the
monthly newsletter and two membership directories this year was
approximately $15 each. Thus their dues were almost completely
allocated to copying and mailing costs.
In the last month there were several renewals through both the
national organization and locally and one new membership. At this
time 27 WCPCA members belong to the national organization.
Treasurer's report: Jack circulated the treasurer's report via
email. It was approved by the board. For the December board meeting
Jack will prepare a draft budget for 2010. Current account balances
are:
- OCCU, checking and savings accounts: $5,130
- OCCU, restricted account available to fund humanitarian programs:
$1,153.
- Beryl Brinkman Memorial Fund at OCF: $25,000
Felicia reported that she has updated the website by putting
thank you letters from Bob Crites and the PC Partnership Program on
them. These letters are in response to our funding two humanitarian
programs last month.
We talked about putting a page on the website to give background
information about Beryl and her humanitarian work. James and Artis
will continue to work on this and send information to Felicia.
Justin explained that he is working with Barbara Jenkins of the
Knight Library staff at the U of O to plan for a display there in
the spring, 2011, to commemorate the 50th anniversary of the Peace
Corps. The space is already reserved. The board enthusiastically
supported this idea and pledged support. Several board members
offered to loan artifacts for the display.
Dorothy asked the board to review the draft of the 2009 WCPCA
annual report that she had sent out via email and let her know of
omissions, corrections, etc. She'll cirulate it to the board soon.
We planned the agenda for the December 9th board meeting which
will be a joint meeting of the outgoing and incoming boards. The
agenda will include at least:
- goal setting for 2010
- organizing the committees; defining their tasks; reviewing their membership and making plans to recruit more members for the committees as necessary
- Jack will present a draft budget for 2010. Discussion thereof.
The meeting will be at Shannon and Michael's home, 7:00 pm.
Shannon reminded us that WCPCA will have a booth at the Holiday
Market at the Lane County Fairgrounds on the weekend of December
12th and 13th. Setup will be on December 11th. We'll sell calendars
and tee shirts and distribute PC literature at the booth. Several
board members signed up to work at the booth. Shannon will ask for
more help at the November potluck. She and Michael are organizing
this activity.
We talked about additional ways that we are selling calendars.
Some are being placed in local stores. Some members are selling them
personally. They'll be available for purchase at potlucks and their
availability was advertised in the newsletter and is also advertised
on the website. The calendar sale is our primary fund raiser this
year.
James asked the board to support his writing a new edition of The
Funniest Job You'll Ever Love, An anthology of Peace Corps Humor.
WCPCA published a 1991 edition of the book which he coauthored with
Beryl Brinkman. James and Felicia plan to work to collect stories
from current WCPCA members and other RPCVs. The book would be
published on an Òon demandÓ basis. The board agreed to support this
effort but didn't review costs.
We discussed changing the format of the newsletter so that it
has only a short introduction to the articles in the text and then
links to more information. We agreed that the newsletter has become
too long to have full articles one after the other. We think that
few people can wade through all of the information.
Maggie will pass along to Felicia information about a website that
offers some suggestions for this method. Felicia is willing to try
this new approach.
James asked the board to consider a new tee shirt design to
celebrate the PC's 50th anniversary. He showed his idea for one. The
board liked the idea of putting out such a new shirt and also liked
James' suggestion of a design but wants James to develop it
somewhat.
The design features a quotation from John Kennedy. We need to verify
its source. Some board members were concerned with the wording. The
board agreed to discuss both points further.
Shannon brought up an idea for a fundraiser at Cosmic Pizza
featuring a blue grass band whose leader she knows. The board liked
the idea in general. Wayne suggested that the fundraising committee
meet to talk about her idea and make recommendations for an overall
approach to fundraising as well as specific fundraising actvities in
2010. The board endorsed this approach to planning fundraising for
the coming year.
The board postponed to its January meeting talking about the
project of PCV Audrey Squires in Guatemala. Dorothy will contact the
president of Friends of Guatemala to talk about how that group goes
about funding PC projects including this one. Audrey is a PCV from
Springfield who wrote an article about her project that appeared
recently in the RG.
The next board meeting will be on Wednesday, December 9th, 7:00
pm at the home of Shannon Micheel and Michael Kresko. This will be a
joint meeting of the outgoing and incoming boards.
