West Cascade Peace Corps Association
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2008 Annual Report

Officers

PresidentJames Cloutier
Vice PresidentRolly Thompson
TreasurerEvangelina Sundgrenz
SecretaryDorothy Soper
Communications
Coordinator
Felicia Kenney
At large board membersBenj Epstein
Brett Holt
Michael Kresko
Deb McLaughlin
Shannon Micheel
Wayne Thompson

At the beginning of the year Dustin Johnson was president. He resigned and moved to Portland in February. James was the vice president and become president. The board elected Rolly who was an at large board member to be the vice president.

Financial position

OCCU accounts in December
checking$2,864
savings$5.00
Beryl's Memorial Fund invested at Edward Jones
Current value of the bond$16,800
Money market account$8,563

Our annual operating expenses are approximately $900- $1,000. Our goal is to pay this sum with membership dues. We met that goal in 2008.

We made plans with the Oregon Community Foundation to create an endowed fund with the organization as “Beryl Brinkman's Memorial Fund” for which we need an initial sum of $25,000. We're working towards setting aside that sum. Proceeds from this fund will be available to award as grants.

Some of our funds have restricted use due either to the request of a donor or to a decision of the board. We decided to place those funds in separate accounts so that they won't be confused with the general funds.

We awarded $1,007 in two grants to active PC projects: $300 to Hannah Klausmann in Mongolia for library materials for her high school: $707 for a school garden fence in Gambia.

Our total expenditure including the grants was $2,388. Our total revenue made up of membership dues, calendar, card, and shirt sales, interest on the checking account only, and donations was $2,927. Total donations for 2008 were $765.

Our primary fundraiser was the sale of 200 international calendars for which we earned approximately $1,900. We sold the calendars as well as shirts and cards as individuals, through local stores, at the Eugene Celebration, and at the Holiday Market.

Membership

Our membership rose from about 60 to 80 through the year. We made plans to issue a membership directory but weren't able to do that until the beginning of 2009 and then as a PDF. We bought new software to better organize membership data and retrieval thereof.

We reduced our annual membership dues by more than half to the level of an individual membership for $15 and family membership for $22. This seemed to encourage more people to join and to renew their memberships.

Website

Felicia redesigned the website to have a new look, include more information, and allow people to pay membership dues and purchase items online using Paypal.

The board authorized the purchase of new database software and a scanner for Felicia to use for the website.

WCPCA's status as a charity with 501 (c) (3) status from the IRS

Board members prepared and submitted in January an application for this status. We received a reply in July with a request for additional information. We submitted that and received the designation in September.

In this process we learned that we needed to pay both federal and state income taxes for 2005, 2006, and 2007. We complied.

Social and educational activities

We sponsored six potlucks at members' homes with a program at five of them. Potluck programs included presentations on Kenya, Mongolia, Brazil, the Dominican Republic, and Peru. We also cosponsored the annual NOM party with the U of O recruiter's office.

We participated in the Eugene Celebration, marching in the third position in the parade with the newly painted taxi and about 30 RPCVs carrying flags. We had a booth to distribute PC literature and information about WCPCA, and also to see our wares. Fun for all!

Service projects

Shannon organized members' participation in support of activities sponsored by Food for Lane County and the Festival of Trees.

General meeting

This meeting is required by our bylaws and is usually held in November. We elected officers and board members for 2009 and adopted some changes in the constitution and bylaws. Prior to electing officers a nominating committee put forward names for candidates to the board in October and the names were placed on the website along with short biographies for the membership to read. The treasurer also gave an annual report to the membership.

In December there was a joint meeting of the incoming and outgoing boards which made plans for 2009. The boards elected one more board member at large. The names of members of the 2009 board are on the website.

Regional Representative

Joe Hindman, WCPCA member, was elected as a northwest regional representative to the national organization's board.